When one client gets out of date, all the others have to hold onto all intermediate changes until the left-behind client syncs again. Before compacting those changes, OmniFocus waits to make sure that all other devices connected to the same sync account has seen them (this is why it’s important to sync all your devices regularly). OmniFocus’ sync system is designed so that each device has a full copy of your database in the form of a list of changes to your actions. To reconnect with the server, you’ll need to either replace the local with the server’s database (this will almost always be the preferable option) or overwrite the server and your other synced devices with the data from this device getting the error. When this error occurs, it’s best to reconnect your OmniFocus with the sync database as soon as possible. Sync errors like these usually appear when once device hasn’t synced with the server for at least 21 days. Why did I get a message asking to “Replace your database and start syncing”? This log records every sync OmniFocus has made, and what type of operation triggered that sync. On Mac, from the Menu Bar go to **OmniFocus > Preferences > Synchronization > Show Sync Details > Log. From the Settings, scroll down to the Sync category and tap Last Synced to view the Sync Log. In OmniFocus 2, swipe down on the OmniFocus home screen to reveal the secret bar and tap Settings (on iPhone), or drag down on the home sidebar (iPad and iPhone Plus) to reveal the secret bar, then tap Settings. In OmniFocus 3 on your iPhone or iPad, navigate to the Home screen and tap the Settings icon. If you suspect OmniFocus may not be syncing normally, this is a great place to check to see when OmniFocus has been checking in with the server. Having access to the task management tools across all Apple devices makes it even sweeter.How can I tell when OmniFocus has been syncing?Īs of OmniFocus 2.3 for Mac and OmniFocus 2.6 for iOS, the Sync Settings have been redesigned to provide a log of recent syncs. OmniFocus for any Apple platform is impressive. You can see the actions that have been prioritized by date, flags, or the last view you were checking out on iPhone. This means the most important bits of your day are now always just a wrist-flip away. The smartwatch version is its own app and offers support for Glances and Notifications via a tap on the wrist. OmniFocus for iOS is $39.99 for the standard version and $59.98 for the pro version, and includes OmniFocus for the Apple Watch. You can use scripts to automate mundane actions, bring in data from other sources, and more. With the Focus feature of the pro version, you can hide everything but the projects you choose, throughout all views. You can assign custom icons and hotkeys to facilitate access to Custom Perspectives. It boasts Custom Perspectives that allows you to create and save filtered and sorted views that are geared towards an area of responsibility, a regular activity, or a state of mind. If you need even more features, check out the $79.99 pro version. If you need to generate reports for others to review, there are printing and export features. Quick Open offers a way to jump right to a folder, project, context, or perspective from anywhere in OmniFocus. Quick Entry lets you capture OmniFocus items from any app. OmniFocus for Mac’s Review perspective provides you with a structured way to take stock and make adjustments. In Forecast, you can assign a due date to an action by dragging it to the appropriate day. There’s a Forecast perspective that offers a view of your actions laid out by date (and in context with what’s on your Calendar). You can bring up Quick Entry to file away an idea before it drifts away it’s always at your fingertips, waiting for more. You can clip data from Mail, Safari, Messages, or third-party apps. In the Mac version, capturing tasks and ideas is a keyboard shortcut away. The Omni Group’s OmniFocus is a handy task management tool for macOS, iOS, and the Apple Watch.
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